Functions Coordinator - JhbFull job descriptionKEY RESPONSIBILITIESThe co-ordination of function bookings from inception to conception. These constitute Conferences, Dinners, Product Launches, Lunches, Meetings, Children’s Parties etc.Recording of booking details accurately from organizers/members for functions, recording it onto a function sheet and distribution thereof.Setting up of appointments with organizers to discuss in detail procedures and facilities available and ensuring that there is full disclosure of such.To show clients various facilities available and to advise and discuss each room.also, advise, discuss choice of menus provided as well as alcoholic/non-alcoholic requirements and also to make organizer aware of the various rules of the Club.To discuss the entertainment, flowers, linen and other décor or requirements.Confirming all final details including numbers with organizer well in advance of the function.Meet and greet on the morning of each new function.Must be willing to work after hours, public holidays and weekends for special functions when required.Responsible for monthly forecasting of turnover received pertaining to functions.Attend meetings where necessary.To ensure that there is a constant awareness of the competition’s prices, menus etc. and to action these.To liaise with project Duty Manager and Head Chef on updating function menus and to initiate any changes or requests.Ensure that all functions are detailed, distributed and changes are made timeously on a daily basis ensuring that all functions are detailed according to organizers specifications.Able to take and write up meeting minutes.Complete additional administrative tasks as allocated by Management. ▪ Relieves other Coordinators as and when necessary.PERSONAL ATTRIBUTES & SKILLSExcellent interpersonal and customer service skills.Knowledge of food and catering background/understanding.Strong communication skills (written and verbal) and strong negotiation skills.Attention to detail and excellent organizational skills.Ability to follow projects through to completion.Problem-solving skills, the ability to work under pressure and meet deadlines.Computer literate and fluent in MS Office packages.Available to work on weekends, public holidays and after hours.MINIMUM / PREVIOUS EXPERIENCEAt least 1-2 years of function coordinating experience.Jonas operating system knowledge – an advantage.QUALIFICATIONMinimum Matric/ Grade 12 senior certificate.Tertiary qualification in Hospitality – preferred.PROPERTYAuckland ParkJob Type: Full-timeApplication Question(s):What is the highest function attendees you have managed?What is the highest number of function rooms you have manager?Do you have your own reliable tranport?
