Bookkeeper

• Excellent bookkeeping skills and experience up to trial balance, including statutory returns. Note: Accounting Firm provides support.
• Minimum of 5 years’ experience in a bookkeeping role, which spans the full spectrum of accounting in a similar environment
• Proficient on Syspro (ESSENTIAL)
• Breadth and depth of understanding of accounting - in a small business rather than in a large corporate where only limited tasks are performed under supervision
• Highly skilled in Excel
• Good verbal and written communication in English.
• Payroll Exposure (Not essential)
• Able to form strong professional relationships internally and externally.
• Practical, energetic, and resilient.
• Confident and comfortable to take ownership and work independently.
• Excellent attention to detail and accuracy.
• Self-organizing and persistent to achieve quality results on time.
• Comfortable with pace, variety, and pressure.
• Systematic, disciplined, and orderly.

• Accounts Payable

• Capture Supplier Invoices on Syspro
• Reconcile Supplier Accounts (monthly)
• Load and make supplier payments (local and foreign)
• Allocate Supplier GRNs to correct Supplier invoices
• Set up and maintain accurate and complete Supplier Master data on Syspro
• Accounts Receivable

• Reconcile Customer Accounts (monthly)
• Obtain Remittance Advices from Customers
• Ensure that Customers GRNs are reconciled daily and resolved by month end
• Ensure Customers pay in accordance with their Trading Agreements and payment terms
• Ensure that Settlement Discounts are correctly calculated
• Manage the process of following up and resolving outstanding payments and receipts
• Set up and maintain accurate and complete Customer Master data on Syspro
• Compile and send out Customer statements by the 3rd working day of the month
• Cashbook

• Capture all cash book transactions monthly
• Control and ensure that the Bank Account is accurate and good records are maintained
• Carry out Petty Cash transactions and maintain accurate and complete records
• Control and ensure that Payfast Accounts are accurate and good records are maintained
• Journals

• Capture monthly journals, ensuring good records are maintained
• Capture monthly Accruals Provisions and ensure good records are maintained
• Capture monthly Pre-Payments and ensure good records are maintained
• Capture authorised Adhoc journals and ensure good records are maintained
• General Ledger

• Ensure that the General Ledger is maintained and that all new accounts are correctly set up
• Ensure that all new General Ledger accounts reflect correctly in the Financial Reports

• Statutory

• Liaise with Finsolve to ensure all SARS and CIPC statutory reports, returns, and payments are submitted accurately and on time
• Ensure that all employee statutory reports and returns are submitted accurately and on time
• Assets

• Maintain the fixed asset register ensuring that new assets are recorded and that redundant assets are optimally managed through sale or write-off
• Calculate and post depreciation monthly
• Management Reporting

• Review the numbers with the brand managers by the 8th working day
• Review the numbers with the managing

• Cashflow Management

• Update the rolling weekly cash flow projection every Monday morning
• Update the rolling 12-month cash flow projection by the 5th workday of every month
• Inventory

• Review the Standard Cost Change Report for the Alchemy Standard Costing System by the last working day of each month
• Compile inventory reporting for decision-making
• Market/Retailer Reports

• Populate various reports by the 3rd working day of the month as required
• Insurance

• Review the insurance portfolio annually with the Managing Director
• Record and maintain an accurate record of all relevant assets with insurers
• Ensure that all claims and allowances are dealt with promptly
• Annual Budgets

• Drive the process to obtain input for the annual budget
• Assist the Managing Director in finalizing and issuing the annual budget
• Compile and issue latest estimates and comparison to budget quarterly or as required
• Payroll

• Administer the Payroll accurately and ensure all changes are checked
• Issue payroll reports to the MD prior to upload to the bank
• Ensure employees are correctly and timely paid
• Month-end Process

• Determine appropriate exchange rates for loading on Syspro by the last working day of the month
• Update Sales forecasts and Orders by the last workday of the month
• Complete all purchase orders and invoicing for the month by the last workday
• Balance the Sub Ledgers ensuring no unresolved differences by the first workday of the new month
• Close and roll over the Month in the system by the first workday of the new month Top of Form

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