Bid Officer
Profile Personnel
- East London, Eastern Cape
- Permanent
- Full-time
- Relevant Qualification
- Grade 12 Senior Certificate (Matric)
- Advanced Microsoft Office (Excel and Word)
- 3 - 6 years previous bid / tender experience essential salary commensurate with experience and skills
- Daily monitoring of new bid advertisements, summarizing findings, and forwarding potential leads to the Bid Manager via email.
- Assisting in the qualification of all tenders, compiling tender documents, and registering them on the CRM.
- Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register.
- Making ad hoc updates to the tender/bid library and managing the electronic filing system.
- Completing Supplier Database Registrations as needed and following up on the expiration of supporting documentation (Tax Clearance Certificates, ICASA licenses, etc.).
- Providing ongoing assistance to the Managing Director as required.
- Monitoring the National Treasury website for circulars related to new procurement policies/legislation.
- Administering the electronic contracts database.
- Facilitating payment and retrieval of bid documents.
- Coordinating mandatory briefings/site surveys.
- Formatting bid response documents in accordance with the Style Guide.
- Reviewing documents for grammatical and layout accuracy.
- Printing and organizing bid responses.
- Coordinating the delivery of bid responses.
- Completing statutory RFP/RFQ documents with the support of the Managing Director.
- Compiling a submission summary report, including pricing and solution details.
- Following up with the Organ of State/customer until the award is finalized.
- Regularly monitoring state organ/client websites for information regarding awards.