Creditors Clerk

• Obtain accurate supplier statements • Accurately prepare reconciliations within the set deadline as per Vendor account allocations • Resolve reconciling items between AX amount and supplier statement amount to ensure accurate payment is effected • Investigate all items in AX for payment. E.g. Incorrect invoice numbers/amounts, apply logic using dates/ amounts/unit names/unit purposes, etc • Follow up continuously on outstanding invoices/statements – phone suppliers and units • Invoices processed after cut off to be accurately ticked and included in payment journal to agree with supplier statement for a specific period • Ensure adherence to POD and Claims for credit process as prescribed • Ensure that all payment journals are reported as ready prior to being handed over to the Creditors Supervisor for auditing • Reconciliations to be submitted for auditing 5 days prior to agreed payment date as per the master data list in Axapta • Accurately prepare payment journals for payment • Effectively manage accounts to prevent accounts from being placed on stop supply. Minimize items exceeding agreed payment terms. Retain evidence of resolution sent to unit/Regional Financial Manager • Actively manage the Ax Vendor Ageing report to ensure no balances are older than the prescribed terms and conditions agreed to on the relevant deal sheets • Send out remittances and proof of payment to suppliers within 24 hours of payment being released from the bank • Accurately audit banking details for each vendor prior to being loaded on the bank by bank clerk. Tick bank account used, branch code and amount against a valid bank confirmation letter. Sign off and date as evidence of review • Handle all creditors related queries • Ensure proper filing of all audit reports, proof of payments and remittances for each vendor reconciliation • Ensure proper filing of all bank confirmation letters from suppliers loaded on the bank • Keep updated records of all supplier deal sheets on file

• Computer literate (Microsoft Office) • Microsoft Dynamix Axapta essential • Sound accounting knowledge • Good interpersonal skills • Problem solving skills • Good communication skills • Attention to detail • Good administrative skills • Good client relationships • Ability to work under minimum supervision • Ability to work in a team

• Matric,
• Bookkeeping Diploma or Equivalent
• 3+ years full function Creditors and Bookkeeping experience

Tsebo Solutions Group