Procurement Coordinator

• Regularly evaluate all stock and non-stock suppliers to ensure adherence to price, quality, and delivery criteria.
• Obtain supplier price lists and input supplier part numbers into the ERP system.
• Source required goods and/or services from approved supplier databases.
• Maintain and update organizational databases, seeking out new business partnerships.
• Negotiate with suppliers for cost savings, discounts, and volume rebates.
• Accurately and promptly enter purchase orders into the system.
• Identify and qualify new suppliers through surveys and on-site visits.
• Coordinate critical deliveries, emergency requisitions, and quotes.
• Plan and execute spares ordering and consumption, along with service milestones for sorters.
• Serve as a liaison between suppliers and internal departments regarding orders.
• Monitor and communicate order statuses.
• Assist with ad-hoc tasks and cover duties of other procurement personnel when needed.
• Analyze trends and patterns to implement stockholding and replenishment strategies.
• Generate and manage reports on weekly, monthly, and quarterly open and received purchase orders.
• Support finance by ensuring timely submission of relevant supporting documents for supplier payments.
• Ensure orders are placed and fulfilled accurately and punctually.
• Resolve administrative discrepancies, including incorrect deliveries and price variances, within 36 hours.
• Link purchase orders to requisitions and provide ETA updates via MS Teams.
• Explore avenues to reduce operational expenditures and costs.
• Negotiate favorable terms for the organization, fostering a culture of long-term savings.
• Minimize the use of cash-on-delivery and ad-hoc purchases.

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