Receptionist

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering screening, forwarding incoming phone calls.
• Receiving and sorting daily mails.
• Assisting compiling and monitoring the implementation of an annual organisational calendar which has key activities.
• Assisting managing the planning and hosting of organisational wide functions and events, includes strategic planning sessions and year end functions.
• Receiving and coordinating all daily tender enquires downloaded from various tender sources and forward to relevant parties.
• Coordinating BBBEE verification process and make sure B-BBEE is updated.
• Providing high quality and accurate typing service to other Business verticals, compiling reports/documents, letters, memos and designing presentations as required by other verticals.
• Preparing and distributing agendas, minutes, and documentations packs for staff meeting.
• Maintaining the management team contact list and databases of stakeholders to ensure the contact lists and databased are up to date.
• Attending some meeting with the directors and take notes and minutes, as and when required.
• Carrying out research tasks so that information is available on request.

• Proven work Experience as a receptionist, front office representative, or similar.
• Minimum of 3 – 5 years’ experience.
• Excellent telephone etiquette skills and switchboard operation.
• Excellent typing skills, at typing speed thirty-five (35 words) per minute
• Excellent verbal and writing communication skills.
• Minute Taking.
• Advance Computer literacy in MS Office packages – Advance Excel, Word, PowerPoint, and Outlook
• Excellent Research and information gathering and analysis skills.
• Strong Planning and organizing skills.
• Strong Analytical and problem-solving skills.
• Hands-on experience with office equipment.
• Professional attitude and professional dress code.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Attention to detail.
• Punctuality in attendance.
• Customer Service Excellence.
• Tender Administration.

• R8 000 – R12 000 per month.

InspHired Recruitment Solutions