WEDDING LIASON AND OFFICE ADMINISTRATOR- STELLENBOSCHFull job description Job Posted: 12-Mar-2024Location: Stellenbosch WEDDING LIASON AND OFFICE ADMINISTRATORWorking alongside one of Cape Town's Top Wedding Planners - support her with the followingCOORDINATIONAssist with the planning, logistics and operations for functions.Schedule and execute meetings as required.Complete the initial draft as well as update minute documents as required.Liaise initial and updated quotes from third party service provides that will include décor and concept designers, stage and lighting specialists, entertainment and music suppliers, chefs and caterers, stationery consultants, florists’ designers, and service arrangements.Liaise with floorplan designer to create event floor plans.Schedule décor mocks, tastings, and supplier meetings.Management of budget documentation, invoices, and distribution of proof of paymentsDrafting and distribution of final programme and floorplan to all suppliersLiaise and assist with the setup and breakdown of assigned functions and monitor the function ongoings during assigned periods.Conclude all required function documentation. ADMINISTRATIONDevelop and manage a professional working relationship with all clients and service professionals.Review and continually improve administrative systems to ensure the presentation of the documentation is organized for maximum efficiency and premium client service.Monitor confirmed bookings relative to monthly and yearly targetsGeneral office management - office suppliers (Stationery and hospitality) Experience:We are open to event graduates or candidates with experience in a previous wedding planning position. (high end destination weddings) Requirements:Driver’s license and personal vehicleReside in Somerset West, Stellenbosch or surrounding area. Skills:Computer literacy – experience in Excel, Word and Outlook emails (excellent)Verbal and written articulacyProfessional discretionEfficiencyWell-developed time management skillsStrong organizational skillsAttention to detailAbility & willing to work weekendsAdapatable to changeWilling to assist at other venues if & when required. Job TitleWEDDING LIASON AND OFFICE ADMINISTRATOR- STELLENBOSCH Employer TypeEmployer Type -> Events/Wedding Specialists Job TypeJob Classification -> Event Coordinator FT/PTJob Type -> Full-time ProvinceLocation -> Western Cape Town/CityStellenbosch Salary TypeMonthly SalaryRneg Start DateTBA
