Executive Personal Assistant (Administration)
AtripleA Recruitment & Temps
- Sandton, Johannesburg
- Permanent
- Full-time
Permanent
R 350k p/a, including benefits (neg)This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are;
- Personal assistant support to CEO
- Administration and office support to CEO (and at times the EXCO team)
- Minimum: Grade 12 and a recognized Secretarial or PA Diploma +
- Extensive experience as a secretary or personal assistant at a senior manager/executive level in a corporate environment. 6-7 years' experience,
- Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook
- Must be confident in all communication have a strong service orientation and focus.
- The ability to manage upwards and be pro-active
- Ability to handle pressure in a professional manner
- ACI candidate.
- Overall PA and secretarial duties
- Efficient electronic diary management
- Liaison between CE office and other departments (internal and external)
- Daily correspondence including telephone calls screening
- Organizing travel and preparing complex travel itinerates (local and international)
- Professionally plan and manage meetings, functions and events
- Minute taking and meeting support
- Managing and reviewing filing and office systems
- Assist the Executive teams with administrative activities and travel arrangements
- Processing purchase orders on Baan (ERP)
- Preparing monthly travel reports
- Ensuring all monthly management reports are consolidated and distributed
- Sourcing and ordering stationery and office equipment
- Liaising with Executives direct reports and clients
- Excellent inter-personal and people skills
- High level of confidentiality and integrity
- Excellent verbal and written communication skills
- Ability to work under pressure to meet stringent deadlines
- Attention to detail and accuracy is essential
- Energetic, self-motivated and a proactive team player
- Must have a professional demeanor
- Excellent administration skills
- Complete-finisher with a follow through aptitude
- Sense of urgency and delivery orientation
- Efficient and well organized
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