Executive Assistant

• Minimum Matric or Grade 12 equivalent.
• Formal Executive Assistant Training
• Tertiary Degree/ Diploma beneficial

• A minimum of 4 years as an Executive Assistant

• Organise and schedule meetings
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings
• Maintain office correspondence
• Perform reception duties such as answering phones where necessary
• Manage the diaries and schedules of senior management
• Liaise with clients and business guests
• Organise media appearances and events
• Manage internal projects and follow-up with team members where required
• Maintain a strong working relationship with other departments
• Liaise with other staff members on behalf of senior management
• Prepare and deliver monthly reports
• Preparing PowerPoint presentations and Excel documents as required
• Printing and binding presentations
• Travel Coordination – including the booking of flights, accommodation, transfers, and submission of applications for visas
• Monthly management of travel and expenses processes
• General administrative support which includes – producing letters, booking couriers, taxis, rooms, managing stationery, organizing team events etc.
• Answering team phones when they are not able to, taking messages and responding where necessary
• Responding to and following up on emails and delegating if necessary
• Organising team events as required

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