Receptionist

• Greet and welcome guests as they arrive
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, including all necessary stationery and materials
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (logbook, visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical duties such as filing, photocopying, transcribing and spreadsheets
• Ordering various business requirements, e.g. refreshments, diesel, sponsorship and promotional items, etc.
• Managing raised purchasing orders
• Capturing invoices
• Assistance with opening/closing project files as may be required from time to time
• Maintain a register of vehicle-related issues to ensure licences and services are kept up-to-date
• Ad hoc projects/reports

• Speaks English and Zulu
• Proven work experience as a receptionist, front office representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment
• Professional attitude and appearance
• Written and verbal communication skills
• Resourceful and proactive
• Excellent organisational skills
• Multi-tasking and time management
• Customer service
• Accounts background
• Matric; additional certification in Office Management is a plus

Job Mail