Executive Assistant
Square 1 Recruitment
- Gauteng
- R480,000 per year
- Permanent
- Full-time
- Manage and maintain calendars for the Chairman and Managing Director, including scheduling appointments, meetings, and travel arrangements.
- Coordinate and prepare documents, presentations, and reports for internal and external meetings.
- Organize and maintain filing systems, ensuring efficient retrieval of documents as needed.
- Plan and execute various administrative tasks to support daily operations and ongoing projects.
- Anticipate needs and proactively address issues before they arise, demonstrating a forward-thinking approach.
- Serve as a gatekeeper, screening phone calls, emails, and visitors, and prioritizing correspondence accordingly.
- Liaise with internal and external stakeholders, representing the Chairman and Managing Director professionally and effectively.
- Demonstrate a high level of discretion and confidentiality in handling sensitive information.
- Foster a positive and collaborative work environment, working effectively with individuals of diverse personalities and backgrounds.
- Uphold a professional and polished demeanor, both in appearance and communication, reflecting the company's values and standards.
- Bachelor's degree in Business Administration, Commerce, or related field (BCom/BA) preferred.
- Proven experience as an Executive Assistant or similar role, preferably in a fast-paced, dynamic environment.
- Excellent communication skills, with English as a first language, and the ability to articulate ideas clearly and concisely.
- Strong organizational skills with a keen eye for detail and accuracy.
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications and systems.
- Ability to prioritize tasks and manage time effectively, while maintaining flexibility in a rapidly changing environment.
- Demonstrated ability to work independently and take initiative, while also collaborating effectively within a team.
- Professional demeanor and presentation, with the ability to interact confidently with individuals at all levels of the organization.
- Commitment to upholding high ethical standards and maintaining confidentiality at all times.