PROJECT ADMINISTRATION ASSISTANT MANAGER (BUILT ENVRONMENT | CIVIL ENGINEERING), Cape Town, South Af
Talent Genie
- Cape Town, Western Cape
- R500,000-700,000 per year
- Permanent
- Full-time
- Project management
- Quality compliance
- Financial reporting
- Document control
- Quality compliance checks
- Updating office bids on the bid register
- Assistance with the Quality Management System
- Organising training courses for the staff and associated administration involved
- Preparation of tenders
- Follow up on submitted bids
- Check supplier invoices
- Registration of bids
- Timesheets and sundries
- Diary management
- Filing project documents
- Tracking training spend vs budget
- Open new projects on BST
- Coordinate and Capture Resource Planner (Division resource tool)
- Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc.
- Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
- Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc.
- Document control
- Assist with the development and delivery of progress reports, documentation and presentations
- Forecast rollover
- Setting up client questionnaires
- Mentorship administration and recordkeeping
- CV Upload
- Financial:
- Preparation of invoices and payment certificates
- Tertiary Education in Engineering | Project Management | Business Administration | Finance | Related
- Minimum 5 years’ projects administration | programme management | project co-ordination experience gained within the civil or mining or industrial or construction or related consulting engineering industry is essential!
- Experience gained in managing multiple large-scale projects
- High proficiency in MS Office, especially solid and proven knowledge of MS Excel (including pivot tables, v-lookups, etc.)
- Proven project management and tracking of workflow experience
- Financial background with the ability to assist with drafting of financial reporting of costs v/s budget
- Honest Communication
- Delivering Excellence
- Building strong relationships
- Being agile, dedicated and possessing a passion for digital delivery
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