Assistant Manager

• Act as day- to-day relationship lead for allocated client groups, ensuring all fund administration tasks are carried out and client service levels are maintained.
• Conduct onboarding and ongoing risk reviews of investors and promoters.
• Arrange and coordinate client Board meetings, prepare Board packs, track actions arising.
• Attend and minute Board meetings.
• Liaise with client and fund Boards, dealing with queries in an efficient manner.
• Review and approve client Board packs before distribution.
• Conduct closings for closed-ended funds/admittance of investors and undertaking of customer due diligence.
• Set up of open-ended funds, closed-ended funds structured as companies/limited partnerships.
• Prepare, handle and keep records and trackers of fund subscriptions and distributions.
• Maintain drawdown/distribution trackers and updating share registers.
• Attend to statutory and regulatory filings of allocated client groups within the prescribed deadlines.
• Circulate quarterly management accounts or capital account statements to investors, as required.
• Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times.
• Document filings, update client information on relevant internal systems.
• Act as a signatory on behalf of the Company.
• Review and approve payments for various fund expenses.
• Liaise with external parties such as Bankers, Lawyers and Regulatory bodies.

• Ensure timely billing of Maitland fees.
• Assist with training of junior members of staff and oversee junior team members on a day-to-day basis.
• Develop and maintain relationships with internal departments of the Group including Compliance, Accounting, Onboarding etc.
• Communicate effectively with all levels of management, other departments, business areas and clients.
• Daily and effective input on time management system.
• Attend client meetings with Manager as and when required.
• Ensure compliance with internal systems, procedures and processes.
• Other tasks as agreed.

• Experience of Company Secretarial Function.
• Basic understanding of Financial Statements process.
• Knowledge of Guernsey Statutory and Regulatory requirements.
• The individual will need to be self-motivated, conscientious and able to work to and meet tight deadlines as well as being able to ensure work is completed to a high standard.
• It is essential the candidate is reliable and flexible as far as working hours are required.
• Good communication skills and ability to communicate well at all levels both internally and externally.
• Excellent computer skills, in particular Word and Excel, are an essential requirement.

• 5-10 years proven financial services industry experience with an emphasis on fund administration.
• Ideally be studying towards or hold a relevant professional qualification (e.g. ICSA Certificate level or equivalent).

Apex Group