Transport Back Office Manager

TotalEnergies

South Africa
Permanent
Full-time

1 month ago

CountrySouth AfricaLocationSouth AfricaWorkplace locationJOHANNESBURG-BIERMANN AV(ZAF)Employer companyTotalEnergies Marketing South Africa (Pty) LtdDomainFinance, LogisticsType of contractRegular positionExperienceMinimum 6 yearsCandidate ProfileAs a Transport Back Office Manager, you would be responsible for the following:Daily Activities:1. Resource Planning:

Responsible for the coordination and preparation of the road transport budget.

Budgeting for transportation projects,

Fleet scope development (Fuel, Lubricants and Special chemicals and NBE),

Transport Network Planning and Optimization using LAMASOFT and ORTEC,

Develop Profit and Liability models for transporter development programmes

Responsible for BUDCOM preparation for the transport division.

Forecasting of transport costs over the contractual period regarding economic indicators

Reporting:

Conduct data analytics on key Transportation metrics -

o spend, monthly kilometres travelled, volumes delivered, long-distance trips per day, capacity utilisation, fleet utilisation, and rand per kilometre, drops/trip or cents per litre or rand/ton.

Create reports and Power BI dashboards to gain and share business insights.

Forecasting - using statistical tools such as regression and time series-based forecasting model

Ensuring that SAP posting is done into the correct budget codes for road transport

Use SAP as the source for all above-mentioned reports, except those sourced from the KPI system.

Management of Finance audit findings to completion

Ensuring that PCA has correct transport costs for cost allocation to other departments

Performance Monitoring and Improvement:

Monitor to ensure that all information is captured by contractors and consolidated into the KPI system

Consolidate HSE information from Ramses into the transport KPI system

Lean Methodologies (Lean Six- Sigma) - Continuous Improvement Tools

Problem Solving

Transport Rates system:

Maintain and support Primary allocation tool, ensuring accurate transport rates and management of reports and KPIs.

People Management:

To effectively manage employees through applying the company people management principles and develop, coach and mentor subordinates.

Interactions with Finance, B2B (Marketing), Retail

HSEQ and Technical

To effectively manage and minimise the risk associated with transport operations by ensuring:

o compliance with all HSE Policies, rules, guidelines and legal requirements within the area of responsibility;o promotion of a safe working environment and positively contributing to the company's HSE KPIs and risk reduction strategieso that HSE competency requirements are enforced within the area of responsibilityActivitiesAs a Transport Back Office Manager, you would possess the following:

Relevant Master's Degree or Equivalent advisable (Finance, Transport & Supply Chain, Engineering, hard Sciences)

SAP Knowledge essential

Proficient in Data Visualisation Tools - Power-BI and/or Tableau

Lean Six-Sigma (Green Belt)

Proficient in Excel

Knowledge of transport and depot operations

Knowledge of central routing and scheduling

Knowledge of company policies and procedures

HSEQ Knowledge

Context & Environment

Technical: Financial Management, Accounting

Liaison between transport contractor, routing and scheduling team and Transporter management team regarding finance.

Legal: Terms and conditions of Transport contracts/operational agreements with contracted transporters as well as non-contracted transporters. Specific attention and to be cautious to transporters who are also B2B contracts.

TotalEnergies

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