Accounts Payable Administrator
Lindt and Sprungli (South Africa)
- Cape Town, Western Cape
- Permanent
- Full-time
- Manage all shared accounts payable mailboxes
- Manage approval workflow for Vendor Invoice Management. (Invoice authorization)
- Process 3rd party account payable invoices.
- Prepare and administrate regular payment runs (SAP and HSBC).
- Post & reconcile all payments processed (SAP and HSBC)
- Prepare monthly vendor age analysis.
- Prepare & reconcile the 3rd party vendors’ age analysis to 3rd party vendor statements.
- Prepare, Reconcile and Post Petty Cash & Company Credit Card Expenses
- Verify discrepancies on vendor, Petty Cash & Credit Card reconciliations and resolve reconciling items.
- Facilitate payment of invoices due by sending bill reminders and contacting clients.
- Assist the financial accountant and finance manager in ad-hoc tasks that may arise.
- Provide supporting documentation and GL downloads for auditing purposes.
- Prepare all new vendor & employee SAP take-on forms with correct authorization sign-off.
- Prepare & perform vendor master data on SAP and file vendor application forms.
- Excellent interpersonal and communication skills
- Proactive attitude;
- Willingness to learn;
- Methodical and structured approach to tasks;
- Able to set priorities and clear targets; and
- Able to grow with the level of responsibilities and with the size and structure of the business
- Minimum of 2 year accounts payable or general accounting experience
- Proficiency in English and in MS Office
- Grade 12 / Standard 10
- Diploma / Certificate / Course in Accounts Payable or Finance advantageous
- Previous experience gained within International FMCG environment advantageous
- Strong MS (Outlook, Excel, Word) skills
- SAP experience considered to be a distinctive advantage
- An understanding of basic double entry accountancy is advantageous