Job Summary To support the planning, organization, and monitoring of all aspects of the preparation of bids from RFI/RFQ to the start of contract negotiations. • Daily monitoring of new bid advertisements, summarizing findings, and forwarding potential leads to the Bid Manager via email. • Assisting in the qualification of all tenders, compiling tender documents, and registering them on the CRM. • Handling general queries, escalating issues when necessary, and conducting ad hoc maintenance of the bid register. • Making ad hoc updates to the tender/bid library and managing the electronic filing system. • Completing Supplier Database Registrations as needed and following up on the expiration of supporting documentation (Tax Clearance Certificates, ICASA licenses, etc.). • Providing ongoing assistance to the Managing Director as required. • Monitoring the National Treasury website for circulars related to new procurement policies/legislation. • Administering the electronic contracts database. • Facilitating payment and retrieval of bid documents • Coordinating mandatory briefings/site surveys. • Formatting bid response documents by the Style Guide. • Reviewing documents for grammatical and layout accuracy. • Printing and organizing bid responses. • Coordinating the delivery of bid responses. • Completing statutory RFP/RFQ documents with the support of the Managing Director. • Compiling a submission summary report, including pricing and solution details.