General Office Admin/Personal Assistant
- Cape Town, Western Cape
- Permanent
- Full-time
Work Location: Tedric Avenue, Stikland Industrial, Cape Town
Division/Department: Operations
Reports to: Executive Assistant & Operational & Financial DirectorOverall Responsibility: Assisting the Operations Department with day-to-day operations
Disclaimer: This job profile is merely a broad reflection of the role and does not attempt to capture all specifics of the position. Specific duties/responsibilities will vary from time to time and the list below is intended to indicate the general nature of the post and is not exhaustive. The post holder will be expected to be flexible in supporting the business by undertaking any other responsibilities which are aligned with this job level.Main responsibilities
General Administrative & Reporting Duties
- Processing Tasks on the Database/Operating System, Assisting with Staff Communications, Functions and Housekeeping.
- Compiling reports when required
- Organizing the office space
- Manage office resources
- Processing of invoices.
- Ordering stock.
- Safeguard confidential information
- Relieve reception with switchboard & admin from time to time
- Ad hoc related duties
- Management of diaries
- Assist with HR administration
- Responsible for onboarding documentation
- Responsible for leave management
- Responsible for executing of HR projects
- Responsible for maintaining HR files.
- Matric
- 2 Years of administration or related experience
- Computer Literacy
- Attention to detail
- Organizing skills
- Proficient in English and Afrikaans
- Adaptable.
- Flexible.
- Great communication skills, both verbal and written.
- Capability to handle multiple tasks simultaneously without compromising quality.
- Proficiency in using relevant technology tools and software. (Sage Pastel Partner, Zoho Books, Microsoft Package proficiency in Excel is non-negotiable)
- Thorough understanding of stock keeping systems.