Facilities Manager - Property Services
Ability Recruitment
- Sandton, Johannesburg
- R700,000 per year
- Permanent
- Full-time
- Conducting Annual and Bi-Annual Building Audits to ensure pro-active maintenance and planning 5-years’ expense forecasts and implementing.
- Compile and complete budgets regarding general expense provisions for all operational issues i.e. service contracts, electrical, plumbing, consumables, extra ordinary expenses, and capital expenses
- To do Annual and Bi-Annual tenders of service contracts to ensure the company receives the best possible price and the highest service.
- Investigate new products and technology in the market as to improve on quality and reducing existing expenses.
- To conduct regular building inspections and to train on site staff to maintain the property to agreed standards.
- To inspect all work authorized prior and after completing and approve invoices for payment to contractors.
- Compile specifications for work to be placed on tender or quotation and recommend contractors to be used and projects manage work in progress until completion.
- Ensure that new tenant installations are completed within the time frame provided as and when required or where the Tenant Installation department is not responsible for such installation.
- To meet with tenants and resolve complaints as required.
- To manage onsite building staff
- To carry out adhoc tasks as and when required
- To ensure that major expenses are affected as per budgeted date to avoid variances and to keep working budgets up to date.
- General correspondence to keep Centre Management, Property Managers, Building Staff and Tenants informed of work to be affected
- To do regular building inspections as to ensure that contracted services and work are affected as per service agreement.
- Provide Asset Managers, senior Property, Regional and Asset managers with related reports when required.
- Compile visual and cost accurate reports or quotations to Asset Manager and Property Management for major expenses to be motivated and approved.
- Attend monthly Portfolio meetings with Regional Manager and Asset Managers as to report on variations, outstanding and uncompleted work, work in progress and general items.
- Assist and/or guide Centre Management or Property Management and Building Staff with day-to-day maintenance-related problems experience at the properties.
- To do regular stock control of goods, material, consumables on the property.
- To comply with the Company Procurement Policy and other policies.
- To execute performance appraisals as and when required per Company policy.
- To manage and maintain services contract audits on an annual basis or as required or requested.
- To compile expense schedules, ops cost schedules, and national rates.
- To ensure that office and building staff shortfalls with regards to training, performance and quality of work is continuously noted and discussed with management.