Retail Property Administrator

• Load and update Tenant on the In-house system;

• Tenant Statements:

• Receipt allocations from Bank Statements

• Current expiries

• Interest generation

• Meter reading generation

• Manual billings/adjustments/recoveries

• Lease billings

• Debit Run

• Finalized statements to Tenants

• Debit Orders

• Reconciliations and resolution of queries

• Tenant Turnover

• Finalize vacated Tenant accounts and Deposit refunds

• Obtain Credit Check and FICA where necessary

• Raise Lease input summary (LIS)

• Raise lease on the In-house system

• Update Lease Register

• Annual Municipal and Rates increases

• Draft Lease Authority Requests for submission to Landlords in conjunction with PM

• Draft Offers to Lease in conjunction with PM

• Deal with Leasing Hub on drafting of leases and checking in conjunction with PM

• Send Offers to Lease and Leases to Tenants and follow up to conclusion of lease process.

• Follow up on Tenant Installation Allowance Requirements for processing.

• Following up on outstanding payments

• Update the Arrears report timeously

• Update and utilize company credit control service provider facilities (TPN)

• Prepare handover to Legal Credit Controller where applicable

• Maintain Property, Unit, Tenant and Lease data on In-house system

• Maintain Lease audit schedules

• Update 18mth Expiry Report / Lease register / Tenant Retention Report

• Follow up and update Tenant Turnover Info on the system

• Notify Utility Management company of any tenant changes/updates

• Notify Finance of any Utility/Municipal/Recovery Accruals monthly

• Maintain Parking Schedules and Access discs

• Processing of Municipal and other invoices in conjunction with PM and Finance

• Account Reconciliations

Ability Recruitment