Project Contract Manager
Alstom
- Durban, KwaZulu-Natal
- Permanent
- Full-time
- Ensures application of Contract, Claims and Insurance Management Manual (CCIM) and Alstom governance.
- Prepares Contract Summary and ensure it is widely communicated and regularly updated.
- Carefully analyzes the contract to build and drive implementation of Contract/Claim Management Strategy Plan.
- Ensures elaboration of the CDRL by the Project Team members is launched in time, is accurately communicated, and updated.
- Monitors Works toward contract obligations, including monitoring of project schedule toward achieving contractual milestones.
- Ensures timely issuance of contractual notices to customers/partners.
- Establishes and implement project specific commercial procedures, particularly regarding correspondences, notifications, insurance, variation requests/orders and claims preparation files.
- In collaboration with Documentation Controller and/or Contract Administrator, ensures a reliable filing and easy access of correspondence from and to customers/partners.
- Monitors/manages correspondence by analyzing (for and with Project Manager) incoming and outgoing correspondence to customers/partners.
- Develops and produces any project specific processes and ways of working for contract/claim management.
- Develops a pragmatic commercial approach based on contractual analysis of the project, to protect, on a daily basis, Alstom interests toward customers and partners.
- Carefully monitors, records, and notifies customer/partners regarding claims/counterclaims and prepares and manages all elements and supporting documentation for claims/counterclaims negotiations.
- Monitors customer/partner requests for variations / change orders / extensions of time. Provides follow-up, as necessary, to drive to transactional closure, including updates to the VO/VR/Delay registers, preparation of commercial offer, and prepares associated contractual letters for CD/PM approval.
- Provides creative advice on specific issues, risks, and contractual/claims activities, taking into account the contract and business objectives.
- Routine report on contract management and claims activities to the project, and Legal, and Contract Management teams.
- Provides training on contract/claim management to key stakeholders, including project management, finance, engineering, and sourcing communities.
- Anticipates events and risks associated with the contract management activities; proposes various counter-strategies and commercial solutions to keep the situation under control.
- Works closely with the Project Directors, Project Managers, Project Controllers, Project Engineering Managers, Sourcing Contract Managers, and Project Planning Managers, to identify and mitigate risks; and to identify, maximize, and leverage claim opportunities.
- Provides at any time, on management demand, a reliable and understandable contractual and commercial analysis of the project.
- Drafting of all correspondences, variation orders and contractual claim particulars in accordance with the requirements of the contract and in collaboration with the project team, relying in their input.
- Minimum qualification of a BCom Law or LLB alternatively,
- A Degree in engineering, quantity surveying will be considered subject to the experience
- Minimum 8 years of working experience in Contracts Management
- Proven track record in contract management in a complex business environment, ideally in similar business environment railways, construction, manufacturing, oil & gas, energy)
- Railway knowledge advantageous
- Fluent in English – reading, writing, speaking (mandatory)
- Advance MS Office
- To perform this job successfully, an individual should have knowledge of Contract Management systems; Project Management software (Primavera and MS Projects); Excel Spreadsheet software and Microsoft Office Word Processing software.
- Hands on experience in claims management, negotiations and contract law.
- Understanding of Project Management skills including process and procedures, customer interface, schedule management, scope management, commercial management, and personnel administration and negotiations.
- Risk and opportunity experience
- Experience in cost recovery management
- Knowledge of professional and statuary rules and regulations associated with supply management ,procurement and projects in general
- Have experience working in a multicultural matrix project environment.
- Working knowledge of transit customers, products, suppliers and services
- Ability to travel locally if required
- Occupationally fit to work on an engineering/manufacturing site
- Office based position
- Ability to read and interpret contractual documents, including terms and conditions, planning, and technical specifications
- Ability to write routine reports and correspondence.
- Ability to speak effectively before groups of customers or employees of organization.
- Ability to understand project financials and impact of contract/claim management on project’s profitability.
- Ability to solve practical problems and deal with a variety of variables in situations.
- Ability to interpret a variety of instructions furnished in writing, oral, diagram, or schedule form.
- Ability to manage conflicting priorities.
- Ability to be operationally effective and accountable.
- Ability to work transversally and collaboratively in a strong spirit of teamwork.
- Willingness and ability to be creative and bring forward new ideas and innovations.
- Must be able to communicate with precision and transparency.
- Care for ethics and compliance