To provide administrative support to the Sales Department to ensure all operational aspects are efficiently carried out and relevant reports are timeously progressed to track sales efforts.· Issue, Follow up and maintain all Accommodation only bookings portfolio specific.· Assist Sales Executives in terms of diary management (schedule appointments, etc.)· Arrange flights, accommodation, car hire and transfers for the Sales Executives· Assist Sales Executives with organizing events, e.g. Educational, Golf Days, and Workshops etc.· Co-ordinate and schedule Site Inspections for the Sales Executives and assist in their absence.· Process vendor and/or supplier forms, credit applications, complimentary and/or prize letter requests.· Monitor client requests and provide all necessary information to allow for follow up.· Process purchase orders and any room rate and contractual distribution matter.· Monitor client request (e-mails, telephonic and via the web) and respond to such requests within 24 hours on behalf of the Sales Executives.· Update records of all communication with prospective clients, communicate to the respective Sales Executives and compile a weekly follow up report.· Minute taking at sales meetings and workshops and distribute minutes thereof.· Accountable and Responsible for overall maintaining of Salesforce.com (Account Manager).· Manage marketing collateral with Head Office and issue of same.· Manage Client gifts (stock, issue and safekeeping).· Adherence to any other reason reasonable instruction given by senior or executive management· Reconciliation of Monthly Sales Figures.· Complete RFP Submissions on Lanyon.· Process Corporate, PCO, STO and Travel Agent rate agreements for distribution.· Generate PO for invoices and coordinating payment timeously. Go through monthly spend report for Group Sales Manager and highlight any queries.· Manage and action items in the sales inbox within 24 hours.· Matric / Grade 12;· Relevant Secretarial / Administrative experience required;· 1 2 Years experience in the Hospitality Industry would be an added advantage;· Previous Sales Co-ordinator experience would be an added advantage;Excellent organisational, interpersonal and communication skills required.