Accounts & Office Administrator

• Minimum of 3 years of experience in basic bookkeeping tasks.
• Tertiary qualification in relevant field preferred.
• Proficiency in accounting platforms, preferably OMNI.
• Access to a smartphone with WhatsApp.
• Own transport.
• Fluency in English and/or Afrikaans (spoken, written, and reading).
• Strong understanding of administrative procedures.
• Completion of computer training course with proficiency in report writing and computer-based planning.
• Ability to work independently, set targets, and prioritize accuracy and neatness.
• Experience in a farm environment beneficial for understanding ledger allocations.

• Manage general office filing and scanning procedures.
• Handle bookkeeping tasks including filing and scanning of documents.
• Process purchase orders and supplier invoices.
• Assist in loading employee leave applications, particularly for those without online access.
• Compile daily lists for checking sold trees and capturing daily pruning notes.
• Export reports from OMNI and distribute them to relevant personnel.
• Compile meeting minutes and assist with administrative tasks related to road closure permits.
• Coordinate payroll register summaries and provide necessary documentation to HR consultants and auditors.
• Facilitate office orders for various supplies such as water, stationery, and groceries.
• Track insurance information and handle postal duties.
• Generate invoices on a daily basis
• Oversee annual ordering and branding of Personal Protective Equipment (PPE).
• Manage vehicle licenses, fines, and reporting to the operations manager.
• Coordinate the annual Return of Earnings process
• Handle scanning of job cards & Finalize Trello boards
• Manage office recycling efforts and ensure general office maintenance and cleanliness.
• Provide monthly banking reports to MD
• Conduct monthly analysis of customer and supplier aging.
• Organize credit card slips and reconcile bank statements on the accounting platform.
• Process payments for authorization by the Managing Director and allocate daily banking transactions to customers, suppliers, and ledgers.

• Demonstrated ability to thrive in a high-pressure environment.
• Consistency in speed and accuracy of administrative tasks.
• Effective planning, scheduling, and execution of various responsibilities.
• Reliable assistance to management on administrative matters.
• Demonstrated trustworthiness and responsibility in working independently.

Merand Corbett & Associates