OFFICE MANAGER

• Being the face of the business in the front of house
• Answer phone calls and greet guests
• Arrange and manage travel, accommodation and transport for staff members locally and internationally
• Schedule meetings and manage calendars for the Managing Director and professional team on request
• Organise internal and external office social events
• Maintain administrative and accounting records, databases, and filing systems
• Collate and file business, personal and travel expenses
• Monthly reconciliation of office expenses
• Implementing, maintaining, and optimising operational procedures and administrative systems
• Procurement of:

• stationery;
• cleaning stock
• IT equipment and peripherals; and
• snacks and beverages.
• Human resources support functions:

• custodian of company policies and procedures;
• management and update of employee files;
• payroll support;
• Onboarding of new staff members
• Financial accounting support services, including:

• issuing monthly invoices for projects;
• update and communication of project cash flows;
• reconciliation of credit card statements; and
• other ad hoc requests from group finance team.
• Communicate with project managers/clients
• Review and assistance in preparation of client projects
• Compliance
• Corporate communications, supporting the HQ team in:

• staff uniforms;
• online advertising;
• project photography;
• social media; and
• signage etc.

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