Executive Assistant

Kaelo

Johannesburg, Gauteng
Training
Full-time

23 days ago
Apply easily

Company DescriptionKaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa – products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes..Job DescriptionWe are looking for an experienced C-Suite Level Executive Assistant (EA) to support the CFO/COO. The incumbent should be an extremely diligent and hold a qualification from a recognised institution in business or be a recent accounting or finance graduate with a post grad, looking to gain experience and internship at senior level. You should also have customer support experience and have good organisational skills and be able to work in a high paced environment.KEY OUTCOMES

Provide support to the CFO/COO: Anticipate needs, manage complex schedules, and prepare insightful analyses to inform key decisions.
Secondment into specific projects that drive initiatives that align with Kaelo’s vision.
Interface with key stakeholders, build strong relationships, fostering collaboration and driving growth.
Stay ahead of the curve: Continuously learn and adapt, keeping the CFO/COO informed of industry trends.
Completion of PowerPoint presentations
Expense and invoice management
Establishment and maintenance of strong relationships within the organisation
Senior stakeholder management
Review agreements or items for sign off and critically analyse them and work with stakeholders to completion.
Work alongside operations, finance, technology, human capital and other core business units to progress items at the CFO/COO level and provide an advisory function to those various functions on escalation matters.
Organise and maintain the Executive’s calendar, managing priorities and trade-offs between key internal processes, systems, and stakeholders.
Support the effective running of the CFO/COO office by organising agendas aligned to strategic priorities, collating and preparing documentation and presentations, writing minutes and tracking actions in collaboration with other business areas.
Develop briefing notes for meetings that the CFO/COO chairs, as required.
Manage and implement “special projects” for quick resolution of critical business issues.
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Format information for internal and external communication – memos, emails, presentations, reports.
Organise the personal diary of the CFO/COO which could include arrangements for visas, and flights. Attending to telephone calls, and correspondence with customers, suppliers, and product providers as well as the preparation of documentation and the maintenance of master data.
Other ad hoc responsibilities as requested

QualificationsPERSON DETAILS: WORK EXPERIENCEREQUIREDHealth or Financial Services industry knowledgeData analysis and proficiency in ExcelProficient in PowerPointExpense and invoice managementPREFERREDPrevious experience in providing support at C-Suite levelResearch and document compilationEDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODYREQUIRED2- 5 years working experiencePREFERREDA degree in Accounting, Finance, BusinessAdditional InformationPersonal Attributes

Strong programme and Microsoft office management tool skills
Relevant industry experience and competitor knowledge
Exceptional communication skills both verbal and written, problem solving and analytical skills
Decision Making Skills
Organisational Skills
Project Management Skills
Negotiation Skills
Strategic Planning Skills
Ability to work well within a team
Ability to work under stress and tight deadlines
Attention to detail.
Research and data analysis.
Report Writing Analytical Skills

Kaelo