Secretary II

Adams & Adams

Duties and responsibilities

Attending to secretarial and typing functions associated with general legal work, e.g. personal injury litigation and third party matters
Taking messages and attend to general office duties
Completing large volumes of dictated typing work relating to High Court matters and preparing Notices in terms of Court Rules
Processing of reports and documents
Attend to administration of office files
Prepare client accounts, attend to invoicing, including preparation of debit and credit notes
Attending to all further accounting functions, such as arranging client and debtor payments,
Handling debtors list and typing reconciliation statements
Liaising with clients, counsel and sheriffs, organising consultations and attending to queries from clients and other attorneys
Arranging medico-legal examinations for clients with doctors as well as traveling arrangements & accommodation
Following up to ensure that clients are reminded to attend medico-legal examinations
Receiving and sending e-mails
Arranging for urgent services of legal documents and follow up telephonically
Assisting in supervisor’s practice and facilitate best use of her professional time
Diarising files and following up on outstanding issues
Ensure proper record keeping at all times

Skills and knowledge

Computer literate in Microsoft Word
Fully conversant in English and Afrikaans
Ability to work under pressure while keeping calm
Ability to work accurately and independently, without the need to be policed to ensure work is done and deadlines are met
Ability to use initiative and be able to work on several matters at a time
Good telephone and communication skills
General Litigation experience
Ability to work accurately with attention to detail
Experience in personal injury law and family law
Willingness to learn and become efficient and effective towards responsibility
Flexibility with respect to time & work.

Qualification/s