Project Accountant
Woolpert
- Johannesburg, Gauteng
- Permanent
- Full-time
- Reviews and approves (according to and/or in compliance with company-wide project fundamentals) project set-ups and assures that contracts, project plans, work breakdown schedules and resource allocations (RP) are in place.
- Prepares accurate and timely billings.
- Reviews contract invoicing/pricing terms and enters accurate billing terms in the Management Information System (MIS).
- Contacts client’s accounting representative for appropriate invoicing requirements before the first invoice is issued.
- Maintains contact with client representative as necessary during project billing duration. Same process for subconsultants as well.
- Transfers misapplied time and expenses to correct projects within the MIS. This includes appropriate coordination on approval of transfers. Documents transfers of project-to-project time in billing file for audit trail.
- Assists project managers with the coordination and monitoring of billings and collections.
- Handles billing voids and write-offs with appropriate approvals as needed.
- Maintains project invoice and project contract files, as well as subconsultant files.
- Assists in completing lien waivers and release of claims forms.
- Initiates project close out to ensure all data in the Management Information System (MIS) record is correct and complete.
- Reviews and monitors subconsultant contracts, invoicing, insurance certificates and other required documents are complete and linked appropriately.
- Assists project management and Risk Management Team as needed in reviewing Woolpert PSA contracts as well as external client contracts.
- Assists project management and Risk Management Team as needed in reviewing Woolpert change orders and providing direct follow up with clients on status of change orders.
- Reviews collection issues, maintains monthly AR Ledger comments and makes direct client contact when applicable. Follows-up with Project Financial Analyst Level if collection attempts are unsuccessful (at 60 days outstanding.)
- Updates unbilled report on monthly basis indicating why WIP was held and/or written off.
- Updates unexecuted status on contract when appropriate contract documentation is linked in the MIS. This includes verifying contract signing authority.
- Ensure the CSP process is being followed.
- Participates in company-wide initiatives as needed, to include quality assurance and continuous improvement initiatives.
- Must have a BCom Accounting (or related) with 6 years related experiences or BCom Honors Accounting with 4 years related experience or 8 years related experience.
- Proficiency with Accounting Systems and various reports required.
- Must be mentally and physically capable of performing all essential duties required of the position.
- Must possess above average Microsoft Office suite skills.
- Must be proficient with Adobe products, database management software and the Internet.
- Must maintain positive working relationships with others, both internally and externally.
- Must work equally well with all levels of management, clients and employees.
- Must demonstrate excellent oral and written communication skills.
- Must be able to anticipate, understand and respond to the needs of internal and external clients.
- Must be able to work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organization effectiveness.
- Must demonstrate the ability to undertake self-directed tasks when necessary.
- Must possess strong conflict resolution skills.
- Must demonstrate excellent time management skills.
- Must demonstrate excellent attention to detail.
- Must demonstrate above average analytical skills.
- Must have above average MIS, accounting and financial skills.
- Must demonstrate the capacity to prioritize by assessing situations to determine urgency.
- Must be able to develop a work schedule, set goals, create/implement action plans and monitor progress towards goals.
- Must demonstrate the ability to make clear, timely decisions.
- Must be able to work overtime as needed.
- Must be able to travel occasionally.