FRONT OFFICE ADMINISTRATOR
Mango5
- Western Cape
- Permanent
- Full-time
- Manage the switchboard efficiently, handling incoming calls and communications with finesse.
- Extend a warm welcome to visitors, staff, suppliers, and contractors, providing them with a professional reception experience.
- Coordinate room bookings for meetings and training sessions, ensuring all arrangements are in place.
- Perform various administrative tasks including photocopying, scanning, and filing.
- Manage correspondence promptly, ensuring information reaches the relevant staff members.
- Keep track of schedules and deadlines for our management team, assisting in their smooth operation.
- Efficiently manage staff transportation, ensuring cost efficiency and timely routing.
- Keep clients informed of any transport updates to maintain service reliability.
- Handle transportation-related issues promptly and effectively to ensure service quality.
- Coordinate with the head of facilities to maintain the building and equipment.
- Manage stock control and assist in organizing staff events and functions.
- Manage night shift cleaning staff and distribution of their stock.
- Manage vending machines & control of vending tags.
- Arrange building and office access.
- Liaise with suppliers and contractors for office/equipment repairs.
- Matric/Grade 12 or equivalent qualification.
- Background in Transport and Logistics Management advantageous.
- Minimum of 2 years experience in Office Management or as an Office Administrator.
- Proficiency in Microsoft Office Suite.
- Clear criminal record.
- Excellent time management and punctuality.
- Exceptional interpersonal and communication skills.
- Strong problem-solving abilities and proactive approach.
- Flexibility and self-motivation with a commitment to high standards.
- Trustworthiness and personal integrity.
- Teamwork.
- Basic Salary: Market-Related.
- Shift Allowance.
- After 3 Months of Probation:
- Medical Insurance and YouAssist.
- Professional Development: Access to over 70 online courses through our internal LMS.
- Monday to Friday, 15:00/16:00 to 00:00/01:00 (depending on Daylight Savings)
- Transport: Provided for shifts ending after 18:00 (from work to home only)
- USA Public Holidays applicable