LITIGATION SECRETARY - GAUTENGFull job descriptionKey areas of responsibility: Dictaphone and copy-typing of a wide range of documents. Typing, formatting and collating of notices and pleadings. Incorporating amendments to documents and verifying that amendments have been effected correctly. Preparing resource, counsel and client files. Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals) General office and personal administration. Preparing pre-bills and billing memos (sending same to clients) Managing debtors with the accounts department. FICA administration: following up to ensure the FICA requirements are complete. Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers. Assisting in preparation of tender submissions and presentations. Flight and accommodation arrangements. Handling of deceased estates.Academic/Skills/Experience Minimum 5 years experience as a litigation secretary. Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel) Knowledge on Aderant Expert (CMS) accounting system. Experience in working on deceased estate matters. Knowledge on FileSite. Sound working knowledge of CourtOnline and CaseLines. Experience in High Court litigation (motion proceedings). Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous) Matric essential.Competencies Essential to be able to multi-task and prioritise all work as this position will be reporting to many Lawyers. Must be well-organised and conscientious. Strong communication skills (verbal and written) Display attention to detail. Good interpersonal skills. Maintain high standards of confidentiality. Honesty, reliability and punctuality. Take initiative and be diligent. Ability to work well under pressure. Excellent client relationship skills. Excellent time management skills.Job Type: Full-timePay: R1,00 - R2,00 per monthApplication Question(s):Do you have Sound working knowledge of CourtOnline and CaseLines?Experience in working on deceased estate matters?Do you have Knowledge on Aderant Expert (CMS) accounting system?Education:Diploma (Required)Experience:High Court litigation: 5 years (Required)
